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303Coach
(@303coach)
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Joined: 11 years ago
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At the beginning of the season I held a meeting. I laid out all player/parent expectations of the season. This included fundraising. All were in attendance and heard my schpeel and I made it very clear on what the expectations were as far as participation from the families on our fundraising. I even offer a buyout. If you don't want to participate in any of the teams fundraising a yr then there is a buyout clause of $100. 2 families paid that and that's fine. I get it , fundraising sucks. I hate to sell things which is exactly why I set up things like carwashes/casino trips etc. Today we had a car wash fundraiser with a schedule laid out more then 2 weeks ago with the team split in to, two, two hour shifts. Out of the 20 players who were to participate in the car wash I had 6 show up. Very disappointed in my parents and I really am not sure how to handle it. Any advice? Like I said, its not as if this was not clearly laid out at the beginning of the season and I am 100% sure everyone was aware of it. I have a facebook page for the team so I can see who has seen the info ive posted etc. Im pretty frustrated with the parents that did not show. I cant hold the kids reliable or punish them tomorrow at practice for not showing up as they are all 9/10 yr olds. I think the responsibility to get them to the carwash and participate falls on the parents. Do I hold yet another meeting tomorrow with the parents? So I can tell them again what I told them just a few short weeks ago? I don't see that as being beneficial. Ive already done that. They got paper printouts immediately after my preseason meeting stating exactly what I had said just moments before. With my previous team I had a great group of parents with basically a 100% participation rate on all our fundraisers over the length of 6 yrs so I never really had to deal with this issue. It just seems this group of parents doesn't seem to get the fundraising aspect and how important it is. This is what pays for our equipment we use throughout the season as well as our end of season banquet and all that good stuff. How have any of you guys handled similar situations in the past without causing any turmoil. The last thing I wanna do is have a lynch mob after me after I get on all the parents tomorrow who didn't show up? Honestly the lack of participation today is unacceptable to me. It really is.  Advice?


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pogmaster3
(@pogmaster3)
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Joined: 9 years ago
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When you gave your schpeel, did you outline what the penalty would be for not participating in the fundraiser?
Is there a penalty for not participating in fundraising?
Was this an event with just your team or with your whole organization?

For us, when we say that fundraising participation is mandatory, we mean it.  We hold multiple events prior to the first game and during the season so that players have ample opportunity to participate.  Be mindful, the amount that is raised is unimportant (as we can't always depend that each event will be a success), so the effort and time commitment is primarily what counts.  We make it clear that players who do not meet their fundraising participation requirements will not play.  Refunds available for parents who want to take their children elsewhere.  We lose at least 5% of our roster every year due to parents' unwillingness to put forth the effort.

For the future, I think you should eliminate the "buyout" option, and focus more on getting your parents to "buy-in" to your team's growth and success.  This will ensure that everyone's effort is measured by the same criteria, either they have participated or they haven't.  Don't just say that a lack of participation is unacceptable...show that it is unacceptable.

“It is all too common for caterpillars to become butterflies and then to maintain that in their youth they had been little butterflies. Maturation makes liars of us all.” ― George Vaillant


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303Coach
(@303coach)
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Thanks for your response pog. You bring up some very good points. I did not go over a penalty for not participating in fundraising. I don't have one in place. Just when you think you really did cover everything. That's why I love this forum. I did overlook that. I did just assume that I would have the full support from the team. It was just an event for our team only. 

Like you said we don't focus on a particular amount either. The reason I do like the car washes and pancake breakfasts etc  is because the team gets to hang out together. I like the team bonding aspect of it from the parents down to the players. I try and build a "family bond" with the team . I think that is very important which is why I am so disappointed in the turnout. We did ok as far funds made today goes but I would've rather seen everyone out there working together building that bond. Really bummed me out.

I see what your saying on this. Makes sense. I'm going to handle it like that in future. Thanks for your input. I appreciate it


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mahonz
(@mahonz)
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Joined: 12 years ago
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D

Were the Parents that showed up today swamped with cars to wash?..or did the Parents that didn't show up hurt sales?

The reason I ask is did you make money regardless or are you now way behind in your fundraising?

What is beautiful, lives forever.


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303Coach
(@303coach)
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Topic starter  

Mahonz,

Without a doubt the parents that didn't show hurt. However we did make some money.  Although it was less then half of what this fundraiser usually produces for us in yrs past due to a lot of donations at the car wash usually coming from family members and friends of the team. I've actually got a new , great team mom and manager duo that stepped up this yr and have done a terrific job and appear to be in it for the long haul. I felt bad for them as they have been putting in a lot of work and effort. Luckily we sold the crap out of some b-dubs cards at King Soopers the other night so we are on track with funds. But again that was honestly the team staff and there kids that pushed the extra cards. We had initially just set the night up to sell cards for the team but most families got the five sold beforehand so we just went there anyway as a bonus. We had those cards (only 5 each kid), this carwash, and king soopers cards and perhaps a casino trip depending on where we were at financially at the end of the season setup and that was it as far as fundraising went so the team wasnt completely bombarded with fundraising


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Tripwire
(@tripwire)
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Joined: 10 years ago
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I ask my parents to get their kids to practices and games on time, to pay the fee to get into the league.  Fund raising should be voluntary not mandatory.  That would be like you paying for a subscription to ESPN Magazine then they turn around and tell you oh btw you have to take these ESPN cups and sell them and give us all the money also.

I understand what fundraising is and what it does for the leagues.  But if you have to make it mandatory for your parents and kids you need to raise your prices.  I feel the same way as they do.  If I pay to get into the league that should cover the paying.  Our league also has a buyout for fundraising.  If you don't want to do it you can VOLUNTEER to pay the extra 30 bucks or whatever at signup then we won't pester you with the fundraising stuff at all.

Hard work beats talent when talent doesn't work hard.


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PSLCOACHROB
(@pslcoachrob)
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Joined: 9 years ago
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Most of the local associations here have just gone to raising their prices because parental support with fundraising is so bad. Then the parents complain about how much it cost for the kids to play. Going down that road eventually leads to lower numbers because the parents can't afford to pay. I saw that happen at my old association. It appears that they are back to fundraising which they hope can get their cost down for next season. If it is mandatory there has to be repercussions. Your team mom has to be a salesman to the other parents to get them to participate. Just keep stressing to the parents how important it is to your program. Do you guys do helmet stickers or other types of awards? You can award participation instead of punishing those that participate. It's hard to punish once you get rolling. I wouldn't punish a kid for his parents lack of enthusiasm. Just make sure it's the parents and not the kids who don't want to show up.


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jrk5150
(@jrk5150)
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Joined: 12 years ago
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Two thoughts -

Let those who didn't show up know where to send/who to give their $100 buy out to - they didn't participate, so now they have to pay in full.  Not fair to have families follow the rules and buy out then let the others just not show and not pay.

Second - I make the whole team run if kids are late to games, and they're 9-10 years old.  I don't know if it's them or their parents making them late, and I don't care.  And when I run them at the beginning of practice, I make sure I am loud enough about why so the parents can hear.  And I tell them that if it was their parents that made them late, they should thank them for the extra sprints.

Remarkable how that's fixed the game day lateness...


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PSLCOACHROB
(@pslcoachrob)
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Joined: 9 years ago
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Two thoughts -

Let those who didn't show up know where to send/who to give their $100 buy out to - they didn't participate, so now they have to pay in full.  Not fair to have families follow the rules and buy out then let the others just not show and not pay.

Second - I make the whole team run if kids are late to games, and they're 9-10 years old.  I don't know if it's them or their parents making them late, and I don't care.  And when I run them at the beginning of practice, I make sure I am loud enough about why so the parents can hear.  And I tell them that if it was their parents that made them late, they should thank them for the extra sprints.

Remarkable how that's fixed the game day lateness...

How would you make them hand over that money without a legal contract? I get your point but it is as unenforceable as making them go to fundraisers. AS to the point of being late, I agree with you 100%. The exception is if a parent comes to me and can explain why they can't get their child to practice on time. Late to games is just flat out unacceptable. They can make arrangements for a once a week thing. Sometimes they can't for practice. But until the parents come to us with a reason why they are late(like work schedule)then they run.


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mahonz
(@mahonz)
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Joined: 12 years ago
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Mahonz,

Without a doubt the parents that didn't show hurt. However we did make some money.  Although it was less then half of what this fundraiser usually produces for us in yrs past due to a lot of donations at the car wash usually coming from family members and friends of the team. I've actually got a new , great team mom and manager duo that stepped up this yr and have done a terrific job and appear to be in it for the long haul. I felt bad for them as they have been putting in a lot of work and effort. Luckily we sold the crap out of some b-dubs cards at King Soopers the other night so we are on track with funds. But again that was honestly the team staff and there kids that pushed the extra cards. We had initially just set the night up to sell cards for the team but most families got the five sold beforehand so we just went there anyway as a bonus. We had those cards (only 5 each kid), this carwash, and king soopers cards and perhaps a casino trip depending on where we were at financially at the end of the season setup and that was it as far as fundraising went so the team wasnt completely bombarded with fundraising

D

Maybe calculate what you would have pulled had everyone been there and invoice the Parents that didn't show?

We have always charged a $50 Team Fee that is mandatory. Then we approach all of the Parents that are self employed to Sponsor the Team as a tax write off if they can. I cant remember any team where we didnt have 3-6 step up and Sponsor the Team. Its rare when we generate less than $3K total which covers everything pretty well unless we get to a Championship...then it gonna cost everyone an extra C-note at least...but that's easy....they are all drunk on happiness.  🙂

Still...it stinks these families let you down. I am not a fan of fundraising but would never let the team down like that.

What is beautiful, lives forever.


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CRM1241
(@crm1241)
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Joined: 11 years ago
Posts: 40
 

We consider it mandatory because it keeps the registration fee down. We have various options, one of which is to participate in our golf tournament fundraiser, so they have something beyond selling candy, etc or just doing the buyout.

We require that all mandatory fundraising be paid prior to putting on pads. That has helped, as no one wants their kid to fall behind.


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coachtut
(@coachtut)
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Joined: 10 years ago
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This is why our football fee is $175.  Players get to keep their jerseys.  Counting on parents to help in fundraising is a losing battle.

Coach Tut


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PSLCOACHROB
(@pslcoachrob)
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Joined: 9 years ago
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This is why our football fee is $175.  Players get to keep their jerseys.  Counting on parents to help in fundraising is a losing battle.

$175.00 isn't bad around here. $200 plus is the norm without getting to keep the jerseys.


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coachtut
(@coachtut)
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$175.00 isn't bad around here. $200 plus is the norm without getting to keep the jerseys.

Yeah, that's what I hear.  We do pretty good with our corporate sponsorships.  I won't ever be a part of depending on parents for helping with "fundraising" though.  I would just raise the participation fee.

Coach Tut


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jrk5150
(@jrk5150)
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Joined: 12 years ago
Posts: 6431
 

How would you make them hand over that money without a legal contract? I get your point but it is as unenforceable as making them go to fundraisers.

Or they get a refund and the boot?


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